Center for Academic Success

Academic Probation and Suspension

Academic Probation FAQs

As an undergraduate at Christopher Newport University you are expected to maintain a minimum grade point average (GPA) of 2.0 each semester. You must maintain a 2.0 in both your cumulative GPA and your major field of study. You will be placed on academic probation at the end of a semester if your cumulative GPA has fallen below a 2.0.

You will be suspended from the university if your cumulative GPA drops below the minimum standard of continuance. See the chart below for the standards for academic continuance. Please notice that as you attempt more credits, the range for probation or suspension gets smaller.

For more information about academic suspension and the academic continuance, please refer to the undergraduate catalog.

Minimum standards for academic continuance

First semester, first-time freshman minimum GPA:

Credit Hours Attempted* Good Standing Probation GPA Range Suspension GPA
1-18 2.00 1.99-1.00 .99 or less

All other students and semesters:

Credit Hours Attempted* Good Standing Probation GPA Range Suspension GPA
1-30 2.00 1.99-1.61 1.60 or less
31-60 2.00 1.99-1.70 1.69 or less
61-75 2.00 1.99-1.80 1.79 or less
76-90 2.00 1.99-1.90 1.89 or less
91 or more 2.00 1.99-1.98 1.97 or less

*Attempted credit hours are those hours for which a grade is earned at CNU (excluding I, M, AU, P or W). Attempted credit hours are cumulative. On the academic transcript, these hours are presented as GPA hours.

To calculate your GPA, divide the total number of grade points earned from CNU courses by the total number of credit hours attempted.

Grading System:

A 4.00
A- 3.70
B+ 3.30
B 3.00
B- 2.70
C+ 2.30
C 2.00
C- 1.70
D+ 1.30
D 1.00
D- 0.70
F 0.00
UI 0.00

An example of how you calculate your GPA:

Course Credits Grade Quality Points
RSDT 212 3 C (2.00) 6.00 (3x2.00)
ENGL 123 3 C+ (2.30) 6.9 (3x2.30)
COMM 201 3 C (2.00) 6.00 (3x2.00)
BIOL 107 3 C- (1.70) 5.10 (3x1.70)
BIOL 109L 1 C-(1.70) 1.70 (3x1.70)
PSYC 201 3 C- (1.70) 5.10 (3x1.70)
Totals 16   30.8

To calculate divide - 30.80/16 = 1.92 Term GPA (do not round the results)

To calculate your cumulative GPA if you have been here for more than one semester, add your quality points from the current term to quality points from your other terms and divide by the total credit hours attempted.

For example, you earned a 30.8 quality points in 16 credits this term, and 45.0 last term in 15 credits.

  • 30.8+45.0= 75.8
  • Divide that by credit hours attempted (16 + 15 = 31)
  • 75.8/31 = 2.44. This is your cumulative GPA.

For information on calculating your GPA with credits transferred in from another school, please refer to the undergraduate catalog.

Once you are placed on academic probation, it will be noted on your web-based grade report and on your permanent record. As a student on academic probation, you may not enroll in more than 14 credit hours.

You must contact your adviser to adjust your course load for the next semester. If you fail to adjust your credit load during the add/drop period, the registrar will automatically do it for you.

You must complete an Academic Recovery Plan with the Center for Academic Success. This plan begins when you attend the Sailing to Success workshop offered in January and August (depending on the term of probation).

At this workshop, you will learn how to develop and complete your personalized plan for success. Failure to complete an Academic Recovery Plan will result in a "Hold" being placed on your account and you will not be allowed to enroll for future semesters until you have satisfied this requirement.

One recommendation is to consider taking the two-credit class The Intentional Learner (COLL 150). This course is a great way to help you discover your role and responsibility in learning, develop good study skills and test taking strategies, create both long and short-term goals, and fully engage in your courses through the discovery of possible major options.

  • Do some personal reflection about the past semester.
    • Did your classes not interest you?
    • Did you have trouble balancing your time?
    • Did you find it hard to take notes or struggle to prepare for your tests properly?
    • Were outside influences affecting your studies?
    • What can you do to make it better for the next semester?
  • Know your resources on campus. The Center for Academic Success is committed to helping you achieve academically. The center provides tutoring, writing consultations and one-on-one academic coaching.
    If you need a tutor, help with a paper or someone to help you address time management, test-taking skills, or note taking, visit the center in Christopher Newport Hall 123. Don’t forget to contact your adviser so they can help you create a plan to get back on track.

  • Did you have a problem getting to know people around campus or finding the right activity to be involved in? There are student engagement fellows who can help you find a great niche socially. If you need help with personal issues, Counseling Services can provide resources to support you.

  • Don’t forget about the opportunity to take course repeats. If you took a class this past semester that you did not do well in, you can retake the course. Note: if you started and completed the course at CNU during the semester, you must repeat it at CNU. You may not repeat a course at a local community college. Course repeats are a great way to drastically improve your GPA and help you get off academic probation.

Please refer to the academic probation checklist to start the process of getting off academic probation.

Athletics expects you to know the information presented above. You will follow the academic probation checklist, and then schedule your academic recovery plan meeting with the athletic academic support coordinator.

Academic Suspension FAQs

You will be suspended from the university if your cumulative GPA drops below the minimum standard of continuance. See the chart below for the standards for academic continuance. Please note that, as you attempt more credit hours, the range for probation or suspension becomes smaller.

For more information about academic suspension and academic continuance, please refer to the undergraduate catalog.

Minimum standards for academic continuance

First semester, first-time freshman minimum GPA:

Credit Hours Attempted* Good Standing Probation GPA Range Suspension GPA
1-18 2.00 1.99-1.00 .99 or less

All other students and semesters:

Credit Hours Attempted* Good Standing Probation GPA Range Suspension GPA
1-30 2.00 1.99-1.61 1.60 or less
31-60 2.00 1.99-1.70 1.69 or less
61-75 2.00 1.99-1.80 1.79 or less
76-90 2.00 1.99-1.90 1.89 or less
91 or more 2.00 1.99-1.98 1.97 or less

*Attempted credit hours are those hours for which a grade is earned at CNU (excluding I, M, AU, P or W). Attempted credit hours are cumulative. On the academic transcript, these hours are presented as GPA hours.

You may not register for any classes at Christopher Newport University for one full semester (fall or spring). A notation of academic suspension will be placed on your permanent academic record. You may take pre-approved classes at another institution for transfer credit at CNU during your time of suspension. You can obtain a list of approved classes by contacting our Office of Transfer Enrollment.

You will be eligible to return to CNU after you have completed one term of suspension. If you are academically suspended and do not return for two or more consecutive terms, you must apply for re-admission through the Office of the Registrar prior to creating a second chance contract.

If you would like to return to CNU after the completion of your term of suspension, you complete a second chance contract. In order to return in a fall semester, you must be approved for a second chance contract no later than March 15. In order to return in a spring semester, you must be approved for a second chance contract no later than October 15.

To begin the application process for a second chance contract, refer to the academic suspension - second chance contract checklist. If you have questions about the academic suspension - second chance contract checklist, please contact Jeannine Leger, director of academic success, at (757) 594-0336 or jeannine.leger@cnu.edu.

The second chance contract is an agreement and action plan that details your credit-hour limit, academic conditions and/or requirements you must meet, and establishes a plan of study for the term you will return to CNU.

If you have not already completed College 150, you must take this course. In addition, expect to repeat classes in which you have earned a grade of UI, D or F. To avoid dismissal, you must follow the second chance contract and earn at least a 2.00 term GPA in a minimum of 12 credit hours by the completion the semester you return, and in subsequent terms until your cumulative GPA is above 2.00.

If you earn a 2.00 term GPA but your cumulative GPA is still below 2.00, you will not be dismissed. However, you will be required to develop and sign a second chance contract for each semester that you remain on academic probation following your academic suspension.

Failure to achieve a term GPA of 2.00 in a minimum of 12 credit hours or to fulfill the terms of your second chance contract will result in academic dismissal. The notation academic dismissal will be placed on your web-based grade report and permanent academic record.

Students who have been academically dismissed from CNU may not apply for re-admission for at least five calendar years. Your academic record at CNU will be considered part of the relevant materials for re-admission to the university.

Checklists

  1. Complete the entire academic recovery process by Friday, February 12, 2021.
  2. Read the academic probation information under the FAQ panel.
  3. Adjust your course load to 14 or fewer credit hours for the fall.
    • Because we want you to take control of your academics, there are schedule adjustment periods that will give you a chance to make decisions about your courses and adjust your credit hours.
    • Failure to adjust your schedule by January 15 - the final add/drop day - will result in the registrar selecting a course or courses for you to drop in order to comply with university policy.
  4. Consider adding College 140 or 150 (a two-credit course) to your schedule.
    • If you are interested in adding this course, contact the registrar or the Center for Academic Success at academicsuccess@cnu.edu or (757) 594-7684.
  5. View the Sailing to Success Academic Recovery Workshop anytime between December 23, 2020 and January 20, 2021.This workshop is mandatory for all students on academic probation. Parents are encouraged to watch this presentation with your student.
  6. Log in to Scholar and look under "Organizations" for the "Sailing to Success" link.
    • This is where you will find the Sailing to Success Academic Recovery Workshop presentation link along with step-by-step instructions for developing your personal academic recovery plan and fulfilling the academic probation requirement.
    • On the Scholar - Sailing to Success page you will be able to:
      • View the Sailing to Success Academic Recovery Workshop
      • Take the short presentation quiz
      • Complete the Learning and Study Skills Inventory (LASSI) if you have not already taken it in a previous term.
      • Complete the Academic Recovery module which will help you begin to develop your academic recovery plan. When you compete the module and click "Submit", your answers to the questions within the module will be sent to your academic coach.

Please note: If you receive disability accommodations, alert the Center for Academic Success so that we can provide appropriate support and/or an alternate format for you to complete this process.

The final step will be to schedule an appointment and with an academic coach at the Center for Academic Success to discuss your recovery plan. Links are provided in Scholar that will allow you to make your appointment.

  • During the meeting with your academic coach, you will discuss your action plan as well as resources available to help you in your success goals. You will then sign your academic recovery plan signaling your commitment to academic success.
  • Juniors and seniors should also meet with a degree analyst in the Office of the Registrar to determine how their academic probation term will affect their graduation plan.

Please note - All recovery plans must be completed by February 12, at 5 p.m. Failure to complete the academic recovery process will result in a registration hold being placed on your account. You will not be allowed to register for future terms until you have completed this process.

If you encounter any problems, please contact us at academicsuccess@cnu.edu or (757) 594-7684.

Questions? We will hold a “Live” Q & A session on Friday, January 8, 2021, 1- 4 p.m. You will be able to chat live with an Academic Success representative or the Registrar during this time. The link to this session will be available on the Scholar Sailing to Success webpage.

  1. Reflect on the previous semester(s). What went wrong? What went right? What is one goal that you have for the upcoming semester? Are you ready to return to CNU - committed to success?
  2. Read over the academic suspension information in the academic suspension FAQ. Have you been off two semesters or more? You will need to apply for re-admission before you can apply for a second chance contract.
  3. Begin the Second Chance Contract application process with our Finding Your Beacon online modules. Finding Your Beacon is intentionally designed to walk you through the recovery process, including:
    • An overview presentation and quiz
    • Three mandatory online modules on Mindset, GRIT and campus resources
    • A reflective essay
    • One additional module on a topic of your choice
      • Study skills and strategies
      • Campus connections
      • Career / major exploration
      • Time management
      • Challenges encountered by mental health / physical health / learning disabilities
      • A homework assignment
      • Completion of the Learning and Study Skills Inventory (LASSI) if you have not already completed it in a previous term.
    • Development of your academic success action plan.

You must contact the Center for Academic Success at academicsuccess@cnu.edu to request access to the Beacon modules.

Please note: The Beacon process can take several days to a week or more to complete. Do not wait until the day before or the day of the second chance deadline to begin your application.

If you receive disability accommodations, contact us so we can provide appropriate support and/or an alternate format enabling you to complete this process.

  • Once you have completed the Beacon modules you will be able to request an appointment to meet with the Director of Academic Success Services. This meeting must take place before the March 15 or October 15 deadlines.
    • For fall semester reinstatement: All contracts must be signed prior to March 15.
    • For spring semester reinstatement: All contracts must be signed prior to October 15.
  • The posted deadlines are important as they take into consideration advising and registrations dates as well as housing deadlines.
  • You must clear all holds on your account prior to meeting with the director. Failure to clear any holds will result in your second chance contract application being denied.

To schedule an appointment, please contact Jeannine Leger, Director of Academic Success Services, at jeannine.leger@cnu.edu or (757) 594-0336.

Because we strongly urge students who are on suspension to carefully consider their academic progress prior to requesting a second chance contract, you may not begin the Second Chance Contract application process before February 1 for fall reinstatement, or September 1 for spring reinstatement.

  • During your time off, we highly recommend addressing the challenges or issues that contributed to your current academic standing. This might include:
    • Taking a course or two at the community college (to receive transfer credit, please contact Transfer and Enrollment Services to obtain pre-approval)
    • Working a full-time job
    • Seeing a medical doctor or therapist
    • Working with a life coach
    • Talking honestly with your parent(s) and family about how they can best support you

Once you complete the Finding Your Beacon modules and homework assignments, you will develop an action plan. Give your action plan considerable thought, as some or all of your action steps may become a part of your second chance contract.

Clear all Holds from your account prior to scheduling your meeting with the Director of Academic Success.

When you meet with the Director of Academic Success, be prepared to discuss your past academic progress and challenges, as well as the steps you have taken to address any issues and barriers during your mandated semester off. Bring your LASSI scores and written action plan with you to your meeting with the Director of Academic Success Services.

You will complete and sign a Second Chance Contract during your appointment with the Director of Academic Success. A copy of this contract must be taken to the Office of the Registrar. The registrar will enroll you in courses required by your contract at that time.

You should schedule a time to meet with your faculty adviser to alert them to your return but also determine any additional courses to fill a full-time class schedule and plan of study. You will register for these courses at your normal registration time.

You should contact campus housing to initiate your return to the campus community.

Finally, be aware: If you do not follow your established plan of action as outlined in your second chance contract, and/or you do not attain at least a 2.00 or higher term GPA in a minimum of 12 credit hours at the completion of the contract semester, you may be academically dismissed.

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