Office of Procurement

Sources of Supply

The Commonwealth of Virginia requires all agencies to purchase certain commodities from established mandatory sources. If you desire to purchase these items through another source, you must first obtain a release in writing from the mandatory source supplier prior to the placement of the order.

VCE is the mandatory source for office furniture, seating, wood and metal case goods, printing, banners/signs, embroidery, clothing, textiles, shoes/boots, document management services, optical, license tags, janitorial products and braille services. Contact VCE at (800) 823-2823 for a complete list of goods and services. All orders must be placed directly to VCE through eVA by the requesting department. Business card orders can only be placed with VCE.

If VCE is unable to provide the goods or services that CNU requires, then VCE will grant a waiver. Once VCE has approved the waiver, the procurement process can begin. If the procurement is less than $5,000 in value, the department shall follow small purchase guidelines. If the procurement is $5,000 in value or greater, the Office of Procurement Services will procure the goods or services. For any questions about this process, please contact the Office of Procurement Services.

VIB is the mandatory source for writing instruments, pillows, mattresses, gloves (exam, latex, vinyl, nitrile, high risk EMS), mop heads and handles, spices, tea, contract office services (not including temporary employment services) and mailing services. Contact VIB at (855) 842-7867 for a complete list of goods and services.

If VIB is unable to provide the goods or services that CNU requires, then VIB will grant a waiver. Once the department has obtained the waiver from VIB, the department shall follow the appropriate purchasing guidelines. If the procurement is less than $5,000 in value, the department shall follow small purchase guidelines. If the procurement is $5,000 in value or greater, the Office of Procurement Services will procure the goods or services. For any questions about this process, please contact the Office of Procurement Services.

VDC carries a wide variety of staple goods, frozen/canned food products, janitorial supplies and paper products. A convenient punchout catalog is available through eVA. Contact VDC at (804) 328-3232 for a complete list of goods and services.

If VDC is unable to provide the goods or services that CNU requires, then VDC will grant a waiver. Once the department has obtained the waiver from VDC, the department shall follow the appropriate purchasing guidelines. If the procurement is less than $5,000 in value, the department shall follow small purchase guidelines. If the procurement is $5,000 in value or greater, the Office of Procurement Services will procure the goods or services. For any questions about this process, please contact the Office of Procurement Services.

As of August 1, 2015, The Supply Room Companies and Guernsey Office Products are CNU's Mandatory source for office supply products. Purchases are to be made utilizing their respective punch out catalogs in eVA.

Faculty / Staff Business Cards are ordered from the Virginia Correctional Enterprise (VCE) PunchOut Catalog within eVA.

Faculty/staff business calendars are ordered from the Virginia Correctional Enterprise (VCE) PunchOut Catalog within eVA.

All technology-related equipment is to be purchased by each department with prior approval from IT. Please see VITA's website for a complete list of contracts. 

All copiers are to be rented, purchased or leased per VITA state contracts by the requesting department. IT must be contacted for recommended models to meet your departments needs.

There are a variety of state contracts available for use to CNU. Go to the eVA website for a complete listing. Note that some contracts are mandatory and others are optional. The state contract number must be reference in the comment section of your requisition.

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