Office of Procurement Services

• Card usage is dictated by the Department of Accounts CAPPS Manual Topic 20355
• Full- and part-time classified employees can be issued cards
• Cards are issued with your name and your agency’s name on them
• Employee must sign an employee agreement form
• Monthly statements are sent to you from Bank of America or can be accessed online at Bank of America Works. Bank of America customer service can be reached at 1-888-589-3473 option 4.

New SPCC account requests will require both a New SPCC Request Form and a SPCC Employee Agreement to be completed and signed by both the employee and their supervisor.

Once complete, please submit these forms to the procurement mailbox at procurement@cnu.edu

Once these forms are processed, you will receive a training email that will include training dates, calendar invitation, and several online courses that are required prior to attending the in-person training.

• Dollar limits and restrictions are assigned by supervisor
  • A single transaction is not to exceed $5,000
  • Monthly limits are set by department supervisor, but can not exceed $100,000
• Use card for Commonwealth of Virginia/CNU purchases ONLY
• Personal purchases are not allowed
• Charge card orders are placed in eVA with the exception of:
  • “Over-the-counter” purchases
    • Cardholder must be present at the vendor's business location at the time of purchase.
    • Cardholder may not phone in credit card information prior to receiving goods or services.
    • “Over-the-counter” purchases occur the same day pricing is obtained.
  • Travel
  • Conferences with prior approval
• Notify warehouse of items being shipped by sending them a copy of the PCO (or DO)
• Purchases are tax exempt. This does not apply to prepared foods such as catering and meals.
• Invoices that are past due should not be paid using the charge card
• Card Security
  • Never put your full credit card number in a fax, email or email attachment. If needed, you may include the last 4 digits of your card number.
  • Never allow another person to use your card.
• Never split a purchase in order to circumvent established spending limits.

Have your supervisor contact the Program Administrator to:

• Make changes – increase or decrease card limits
• Temporarily remove restrictions (fraud, travel, car rental, gas/oil, restaurant/food, accommodations)
• Cancel cards upon termination of employment or suspected fraudulent use

CNU has migrated all of the Small Purchase Charge Cards to chip and pin cards from Bank of America. To check your pin online, please refer to the Online Pin Check Cardholder Reference Guide.