Forms
Tax Forms
To be used by all employees to initiate changes in their tax status.
- Federal: W-4
- Effective November 1, 2018, a social security card MUST be presented for validation of name and social security number on the federal W-4 form per IRS regulation 31.6011 (b)-2.
- State: VA-4
Direct Deposit
To be used by all employees to start, change or stop direct deposit of their paycheck to a financial institution of their choice each payday.
Change of Name and / or Address
To be used by all employees to smake any changes to their name and / or address on file.
Paystub Explanation
To be used by all employees for referencing an explanation of employee deduction codes printed on their pay stub.
Cell Phone Allowance
Employee qualification for cell phone allowance to be determined by supervisor. Please forward the original to the Payroll department.
The Cell Phone Allowances Policy 3025 can be found on CNU's website under Public Information, Policies.
Cardinal
Please fill out the Cardinal Security Statewide Access Form below to gain access to Cardinal.
Graduate Assistant: To be used for payment of Wages to Graduate Assistants. Includes expenses for compensation to persons without faculty appointment, for teaching and research activities
Teaching and Research Part-time (adjunct): This includes summer session teaching, overload teaching and evening sessions, and part-time teaching when the individual is not permanently employed.
Special Payments for Academic Services (faculty and staff): Includes expenses for one-time payments made by institutions of higher education to cooperating teachers in public or private schools or other individuals who perform non-instructional or non-research academic service.
Flat One Time Payment (undergraduate student): Includes expenses for one-time payments made by institutions of higher education to compensate undergraduate students for all services.
Student hire package includes:
- Hiring Package Instructions
- Student Employment Application
- Employment Hire Package (demographic info)
- W-4 Federal Withholding
- VA-4 State Withholding
- Employee Direct Deposit Authorization (required by Virginia)
- DHRM Policy on Alcohol and Drug Use
- Use of Electronic Communications and Social Media
- I-9 Form
- Student Employee Training and Responsible Employee Designation (Title IX training form)
- Pay Period Schedule of Due Dates and Pay Dates
Forms and Resources
- Allowable Work Hours
- Center for Career Planning
- New Student Complete Hiring Package
- Instructions for Form I-9
- Part-time Manual Timesheet Form
- Returning Students Hiring Package
- Student Worker Orientation and Safety Presentation
- Safety Acknowledgement for Student Employees
- Student Employee Acknowledgement
- Student Worker Change Form
- Student Worker Summer Housing Stipend Form
Travel
Fixed Assets
Accounts Payable
Contract services that are not an exception to competition, have access to sensitive data/systems and/or present risk of liability must coordinate through the Procurement Department and may not use the above Individual Services Contract Forms.