Environmental Health and Safety

Injury and Illness Reporting

Each member of the university community has the responsibility to report accidents promptly. Accident and near-miss reporting and tracking provide the Environmental Health and Safety department (EHS) an opportunity to gather information from the experience and use that information to help prevent future incidents.

Injury/illness requiring non-emergency medical treatment

  1. Employee immediately reports the incident to supervisor and completes Section I of the Accident Report Form. Supervisor completes Section II of the form and forwards to Human Resources within 24 hours of the incident.
  2. Employee is referred to Human Resources for follow up with a medical provider.*
  3. Employee may transport self to medical treatment facility. Supervisors or other employees may not transport an injured/ill employee.

*All injuries or illnesses requiring medical treatment must be pre-approved prior to the employee’s visit. Employees who undergo private medical attention for work-related incidents may not receive reimbursement for medical costs.

Illness/injury requiring medical treatment

  1. Employee or first responder calls CNU Police at (757) 594–7777 for life-threatening medical emergency (e.g. breathing problem, loss of consciousness, chemical exposure, head/spinal injury, chest pain, amputation or severe puncture/laceration, electrical or thermal burns, disorientation/confusion, high blood pressure, low/high blood sugar, pregnancy, etc.)
  2. Supervisor notifies Human Resources as soon as possible after the employee obtains medical assistance.
  3. Supervisor completes the Accident Report Form within four hours of the incident and submits to Human Resources.
  4. Employees are required to participate in an accident investigation either before or after medical treatment, depending upon the urgency of the treatment. Employees are also subject to drug and alcohol testing that will be provided by the medical facility at the time of treatment.


When students have an injury or illness, the student and the faculty sponsor, instructor or administrator should complete the Student Accident Report Form. A copy of the form should be given to the appropriate director, supervisor or department chair and EHS.

The Occupational Safety and Health Administration defines a near miss as an incident in which no property was damaged and no personal injury was sustained, but where, given a slight shift in time or position, damage or injury easily could have occurred. Injury-free incidents should be reported to EHS as near misses in a timely manner. A near miss electronic reporting form is available to facilitate the reporting process.

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