Environmental Health and Safety

Injury/illness/exposure requiring non-emergency medical treatment

1. The employee immediately reports the incident to their supervisor and completes Part II of the Employee Incident Report Form
2. The employee is given a panel of physicians to select a physician and sign the form for all accidents by their supervisor whether they are immediately seeking treatment or not so they know where to go if they need next day treatment.
3. The supervisor completes Section III of the incident form and signs the witness line of the panel of physicians for the physician the employee elected and forwards the forms to Human Resources within 24 hours of the incident.

*For non-emergency situations,Workers' Compensation processes require the use of a pre-approved panel of physicians for all injuries, illnesses and exposures requiring medical attention. For after-hours incidents, the Workers' Compensation Panel Physicians Form is available and lists local health care providers that are part of Christopher Newport's Workers' Compensation Program. Employees who undergo private medical attention for work-related incidents may not receive reimbursement for medical costs.

Injury/illness/exposure requiring emergency medical treatment

1. Employee or first responder calls CNU Police (757) 594-7777 for a life-threatening medical emergency
2. If an incident occurs that requires admission to the hospital and/or involves amputation, loss of an eye, or a fatality, notify the EHS Department immediately at (757) 594-7280. Please leave a voicemail as needed after hours. The following information should be provided when reporting a serious injury/medical emergency:
   • Name of injured person
   • Location of incident
   • Date and time of incident
   • What happened (be as specific as possible)?
   • Were there any fatalities?
   • Was anyone hospitalized?
   • Name, email, and phone number of the person reporting the incident
3. The supervisor should notify Human Resources as soon as possible after the employee obtains medical assistance.
4. The supervisor must complete the Employee Incident Report Form as soon as possible, preferably within four (4) hours of the incident, and submit it to Human Resources at hrbenefits@cnu.edu and EHS at ehs@cnu.edu. 

Employees are required to participate in an accident investigation either before or after medical treatment, depending upon the urgency of the treatment.

Incidents occurring during participation in instructional, research or other university-sponsored activities

When students have an injury, illness, or exposure to hazardous materials, the student and the faculty sponsor or instructor should complete the Student Incident Report Form. A copy of the form should be given to the appropriate academic Department Chair and emailed to ehs@cnu.edu within 24 hours of the incident. In addition, the General Incident Report Form should be completed by the faculty sponsor or instructor. The General Incident Report Form should be emailed to kaitlyn.miller@cnu.edu within 24 hours of the incident.

Injuries to students on university-owned or leased property

The General Incident Report Form should be completed by the individual to whom the incident was reported. The General Incident Report Form should be emailed to kaitlyn.miller@cnu.edu within 24 hours of the incident.

When contractors are injured on university-owned property, the appropriate contract administrator should complete the General Incident Report Form and email it to kaitlyn.miller@cnu.edu within 24 hours of the incident.

When visitors are injured on university-owned property, the Christopher Newport employee or other appropriate affiliates who were witness to the incident should complete the General Incident Report Form and email it to kaitlyn.miller@cnu.edu within 24 hours of the incident. Employees should request assistance from their supervisors when reporting incidents involving contractors or visitors.

Near misses are incidents in which no property was damaged and no personal injury was sustained, but where, given a slight shift in time or position, damage or injury easily could have occurred. Injury-free incidents should be reported to the EHS Department as near misses in a timely manner. A near miss electronic reporting form is available to facilitate the reporting process.