Human Resources

Benefits

Selecting your benefits is a very important and personal decision. We are available to assist you in providing information on the benefits available to you. If you have questions or would like to set up an appointment contact us at (757) 594–7145.

Sickness And Disability

Classified employees are automatically enrolled in the Virginia Sickness and Disability Plan (VSDP). This plan is paid for by Christopher Newport University and gives full-time employees short- and long-term disability insurance after a one year waiting period. For more information review the Virginia Sickness & Disability Program Handbook.

Faculty members who select Virginia Retirement System (VRS) as their retirement plan are automatically enrolled in the Virginia Sickness and Disability Plan (VSDP). This plan is paid for by Christopher Newport University and gives you short and long term disability insurance after a one year waiting period. For more information review the Virginia Sickness & Disability Program Handbook.

Christopher Newport University also offers a long-term disability plan through The Hartford. The premium is based on the amount of coverage, your salary and your age. This is an employee-paid premium. You should consider this coverage very carefully if you choose an optional retirement plan, as these plans do not have disability provisions.

Employees enrolled in the Virginia Sickness and Disability Program (VSDP) are automatically enrolled in long-term care insurance with a daily amount of $96 per day or $70,080 worth of coverage. Long-term care programs provide help with everyday life tasks because of a prolonged health problem or following a major illness, injury or surgery. VRS administers the Virginia Sickness and Disability Program (VSDP) Long-Term Care Plan.

The Voluntary Group long-term care insurance allows employees to purchase insurance that helps to cover services such as nursing home care or at-home care to assist with bathing, eating or other activities of daily living.

The plan is administered through VRS with Genworth Life Insurance Company as the insurer for the program. The plan offers three options with different monthly maximum levels.

State employees who work at least 20 hours per week or more are eligible to enroll in the voluntary group long-term care insurance. Family members may also apply for coverage if they are between the ages of 18–75. Eligible family members include your spouse, adult children, parents, parent-in-law, step parents, sibling, grandparents, grandparent-in-law, step grandparents and step grandparents-in-law.

There is reduced medical underwriting (proof of good health) if you are age 65 or under and apply within 60 days of employment. Full medical underwriting is required for family members who apply. Payments are made directly to Genworth.

Flexible Benefits

The flexible benefits program allows employees to set aside part of their pay each pay period on a pre-tax basis for a medical spending and/or dependent care accounts. Employees must re-enroll each year – flexible benefits do not automatically roll over from year to year. Flexible benefits include:

  • Medical flexible reimbursement account
  • Dependent care reimbursement account

More information is available at the Payflex website. NOTE: There is a monthly administrative fee attached to these plans.

More information can also be found in the Payflex Flexible Benefit Spending Account Sourcebook.

Healthcare

The health plan year runs from July 1 through June 30. Open enrollment occurs in the spring. Health coverage rates are deducted from employee paychecks pre-tax (no federal, state or social security taxes). Therefore, strict IRS guidelines dictate that enrollment must take place within 30 days of hire or during open enrollment unless there is a qualifying mid-year event.

Coverage always begins on the first of the month. Employees hired on the first of the month will have coverage on the first of the month in which they are hired. Employees hired any day after the first of the month will have coverage effective the first of the month following their hire date.

For further information regarding eligibility, election options, enrollment and rates, please review the State Health Benefits Program. Employees with state ID numbers can enroll or make changes via Employee Direct or by using the Active Employee Eligibility and Enrollment form.

Employees have access to an interactive tool, Alex, which can help them determine which plan may be best for their needs. The plans also offer programs with tools and services to encourage healthier lifestyles, help with managing chronic conditions, lifestyle coaching and more.

The health plans available in our area include:

  • COVA HDHP
  • COVA Care
  • COVA HealthAware
  • Optima Health Vantage HMO Plan
  • TRICARE Supplement

All plans include medical coverage, prescription drugs, diagnostic and preventative dental and vision exams. Various plans offer buy-up options for additional dental, glasses and contacts, hearing and out-of-network coverage.

Diagnostic and preventative services are included in the basic health plans. Employees must purchase expanded dental for primary and major dental coverage with these plans.

Delta Dental administers dental benefits for all statewide plans. Employees can locate a dentist on line or call Delta Dental member services at (888) 335–8296.

Optima Health Vantage HMO plan includes dental coverage administered by Dominion National.

To obtain an overview of the health benefits available to employees and to receive the latest news and updates about state employee health benefits, click Spotlight under Learn More.

Prescription drug programs are based on the type of health benefits you elected.

Health Benefit Program Member Services Link
Anthem - COVA HDHP Prescription Drug Program 1–800–355–8279 Anthem - COVA HDHP Prescription Drug Program
Anthem - COVA Care Prescription Drug Program 1–800–355–8279 Anthem - COVA Care Prescription Drug Program
Aetna - COVA HealthAware Prescription Drugs (855) 355–8506 Aetna - COVA HealthAware Prescription Drugs
Optima Health Vantage HMO (866) 846–2682 Optima Health Vantage HMO

All health plans offered to state employees and their dependents have Employee Assistance Programs (EAPs). EAP counselors are available to assist employees. Contact your plan’s member services department for more information.

Health Benefit Program EAP Member Services EAP Link
COVA HDHP 1–855–223–9277 Anthem Employee Assistance Program
COVA Care 1–855–223–9277 Anthem Employee Assistance Program
COVA HealthAware 1–888–238–6232 Aetna Employee Assistance Program
Optima Health Vantage HMO 1–866–846–2682 Optima Health Employee Assistance Program

Leave

Information regarding classified employee leave can be found in the Employee Handbook and the Department of Human Resources (DHRM) HR Policy Page. The DHRM website also provides a brief description for leave types available to eligible employees.

The classified leave year runs from January 10 of one year through January 9 of the next year. Classified employees earn annual leave accruals each full pay period based on years of service. Employees in the Virginia Sickness and Disability Program (VSDP) receive a bucket of sick leave and personal leave at the beginning of each leave calendar year.

Administrative and Professional Faculty (AP Faculty) follow the policies for Annual leave in the University Handbook.

AP faculty sick leave policies are dependent upon which retirement plan the employee elects. AP faculty members who choose the Virginia Retirement System as their retirement plan are covered under the Virginia Sickness and Disability Plan (VSDP). AP faculty members who choose the Optional Retirement Plan for Higher Education as their retirement plan fall under the sick leave policies in the University Handbook.

Instructional faculty sick-leave policies are also dependent upon the retirement plan. Instructional faculty members who choose the Virginia Retirement System as their retirement plan are covered under The Virginia Sickness and Disability Plan (VSDP). Information on the VSDP program can be found in the VSDP Handbook. Instructional faculty members who choose the Optional Retirement Plan for Higher Education as their retirement plan fall under the sick leave policies in the University Handbook.

Classified and AP faculty record leave taken in the Time, Attendance and Leave (TAL) System. Instructions on how to use TAL are available in The Commonwealth of Virginia Learning Center. New employees are strongly encouraged to take these trainings.

Under the Family Medical Leave Act (FMLA), all full-time and part-time classified, restricted and wage employees who have been employed by the commonwealth for a total of at least 12 months in the past seven years, and have worked for at least 1,250 hours in the previous 12-month period are eligible for Family Medical Leave.

Family Medical leave allows employees to take up to 12 weeks off of continuous, intermittent or reduced leave for:

  • Prenatal care for the birth of a child and to care for a newborn
  • Placement of a child with the employer for adoption or foster care
  • To care for a spouse, son, daughter or parent with a serious health condition
  • To tend to the employee’s own serious health condition, which renders the employee unable to perform the functions of their job

More information can be found at DHRM’s website under HR Policies. Please contact The Office of Human Resources at Christopher Newport for information on how to apply for FMLA.

Full-time classified employees who meet the eligibility criteria for FMLA can take up to eight weeks (320 hours) of paid parental leave to be used within six months of the birth of an infant, adoptive, foster or custodial placement of a child under the age of 18. The leave is to enable the employee to care for and bond with the child. The paid leave may be used in combination with other benefits.

The AP employee Parental Leave Policy provides employees who meet the eligibility criteria for FMLA up to eight weeks (320 hours) of paid parental leave to be used within six months of the birth of an infant, adoptive, foster or custodial placement of a child under the age of 18. The leave is to enable the employee to care for and bond with the child.

Instructional faculty members fall under the guidelines of the University Handbook for parental leave and should contact the Office of the Provost.

To be eligible to receive holiday pay and/or compensatory leave non-exempt employees must be present at work or on paid leave on their last scheduled work day before the holiday; AND be present at work or on paid leave on their first scheduled work day after the holiday. Employees who do not have leave to cover this period of time will not be eligible to receive pay for the holiday(s).

Exempt employees are eligible for holiday pay unless they are on extended leave without pay and unavailable for work on the entire last scheduled workday before the holiday and first scheduled workday after the holiday.

  • New Year’s Day
  • Martin Luther King Day
  • Memorial Day
  • Juneteenth
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • The day after Thanksgiving
  • Christmas Day

CNU employees take the following holidays during December break:

  • George Washington Day
  • Columbus Day/Yorktown Victory Day
  • Election Day
  • Veterans Day

Life Insurance

Full-time employees of Christopher Newport University are covered under the commonwealth of Virginia Group Life Insurance Plan that is administered through the Virginia Retirement System and paid for by Christopher Newport University.

The amount of group life insurance equals the employee’s salary rounded up to the nearest thousand multiplied by two. For example: an employee currently making $25,400 would be entitled to $52,000 worth of group life insurance ($26,000 x 2 = $52,000). There are additional benefits associated with the basic group life policy.

Employees can purchase additional coverage for themselves. Along with additional coverage on themselves, they may cover their spouse and/or children.

Premiums are submitted through payroll deduction. The Optional Group Life Insurance is administered through the Virginia Retirement System. Coverage elections include one, two, three or four times the amount of the employee’s salary.

Coverage for an employee’s spouse can be up to half the maximum amount of coverage chosen by the employee. Proof of Good Health may be required. Coverage for children runs from $10,000, $20,000 or $30,000, depending on the coverage option elected.

Miscellaneous Benefits

Consistent with Christopher Newport University’s commitment to the continued professional and personal development of its faculty and staff, a policy to permit employees to pursue on-campus courses and instruction (degree and non-degree credit) is offered by the university without the payment of tuition and fees.

The tuition waiver is offered for one course, four credit hours or less, during each semester, and one course, four credit hours or less, during the entire summer. Approval of courses taken under this policy is subject to supervisor approval. View the Tuition Waiver Policy for further information.

We are also committed to providing tuition reimbursement for graduate-level courses successfully completed at other institutions of higher education to administrative professional faculty and classified employees.

There are two legal resources programs available to Christopher Newport University Employees:

Legal Services

This program allow employees to pay $18 per month for legal services. There are no deductibles, claim forms, waiting periods or fee schedules; however, you must sign a one-year contract. Legal services include:

  • Traffic violations
  • Automobile sales and repair problems
  • Landlord/tenant disputes
  • Defense in civil suits
  • Divorce problems
  • Preparation of wills, including a living will
  • Real estate purchase
  • Product warranty disputes
  • Advise and consultation

Identity Protection

This program includes two plan levels, Gold at $11 per month, and Platinum at $18 per month. Coverage includes:

  • Monitoring of address changes
  • Credit reporting
  • Advanced identity
  • Suspicious activities
  • Social security
  • Medical insurance
  • Passport number
  • Driver’s license number
  • Online banking password reset
  • And more

For further information email Legal Resources at info@LegalResources.com, call (800) 728–5768 or visit their website.

As state employees, faculty and staff are eligible for discounts administered through the Virginia Department of Human Resource Management.

There are many hotels near campus. The ones listed below offer discounts to Christopher Newport employees.

Holiday Inn Newport News-Hampton
(757) 223-2110
980 Omni Blvd.
Newport News
3.4 miles away

To find out more about the promotional programs financial institutions are offering click the links below.

U.S. Savings Bonds (Series EE and Series I) may be purchased through a direct deposit allocation with Treasury Direct. For more information and to enroll, visit TreasuryDirect. Payroll deductions are done through direct deposit.

The Virginia Prepaid Education Program (VPEP) is one of the Section 529 qualified tuition programs offered by the Virginia College Savings Plan. VPEP lets Virginia families save for the cost of tomorrow’s college tuition and mandatory fees today.

Employees can purchase additional insurance through AFLAC for short-term disability, cancer, hospitalization, accident dental and more. Contact HR for further information.

Newport News Sam’s Club, #6351 12407 Jefferson Ave. Newport News, VA 23602 (757) 875–0243 (757) 874–2096 Pharmacy (757) 875–1424 Optical

Collegiate Membership - Receive a $15 gift card with your new membership

Retirement

The Virginia Retirement System (VRS) administers a defined benefit plan and defined contribution plan.

Full-Time Classified Employees

Classified employees are automatically enrolled in the Virginia Retirement System (VRS).

Classified employees are covered under the provisions of the VRS Hybrid plan if the employee’s membership date is January 1, 2014 or later. If the employee was previously employed in a covered position and withdrew their retirement funds, they will be re-hired under the VRS Hybrid plan. The VRS Hybrid plan is a combination of a defined benefit plan and a defined contribution plan.

Classified employees are covered under the provisions of the VRS Plan 2 if the employee’s membership date is July 1, 2010, or later. If the employee was previously employed in a covered position and did not withdraw their retirement funds, they will be rehired under VRS Plan 2.

Classified employees are covered under the provisions of the VRS Plan 1 if the employee’s membership date is before July 1, 2010 and if they were fully vested as of January 1, 2013. If the employee was previously employed in a covered position, fully vested before January 1, 2013 and did not withdraw their retirement funds, they will be rehired under VRS Plan 1.

Full-Time Faculty and Administrative Professional Faculty Employees

Faculty and administrative professional faculty employees (AP) may choose between the Virginia Retirement System (VRS) Plan and the Optional Retirement Plan for Higher Education (ORPHE).

Faculty and AP employees are covered under the provisions of the VRS Hybrid plan if the employee’s membership date is January 1, 2014 or later. If the employee was previously employed in a covered position and withdrew their retirement funds, they will be rehired under the VRS Hybrid plan. The VRS Hybrid plan is a combination of a defined benefit plan and a defined contribution plan.

Faculty and AP employees are covered under the provisions of the VRS Plan 2 if the employee’s membership date is July 1, 2010 or later. If the employee was previously employed in a covered position and did not withdraw their retirement funds, they will be rehired under VRS Plan 2.

Faculty and AP employees are covered under the provisions of the VRS Plan 1 if the employee’s membership date is before July 1, 2010 and if they were fully vested as of January 1, 2013. If the employee was previously employed in a covered position, fully vested before January 1, 2013 and did not withdraw their retirement funds, they will be rehired under VRS Plan 1.

The Optional Retirement Plan for Higher Education (ORPHE) refers to a defined contribution plan that instructional faculty and administrative professional faculty (AP) employees may select for their retirement choice in lieu of the VRS plan. Instructional faculty and AP employees may choose one of two ORPHE plan providers. The current providers for the ORPHE plan are: DCP Virginia Retirement System and TIAA.

Instructional faculty and AP employees whose membership date is July 1, 2010 through December 31, 2013 are covered under the provisions of the ORPHE Plan 2. Instructional Faculty and AP employees who were previously employed in a covered position and withdrew their funds will be rehired under ORPHE Plan 2. Employees hired after January 1, 2014 fall under ORPHE Plan 2.

Instructional faculty and AP employees who elect the ORPHE and whose membership date is before July 1, 2010, will be covered under the provisions of ORPHE Plan 1. Instructional faculty and AP employees who return to covered employment that were hired before July 1, 2010, were vested (with at least five years of VRS or ORPHE service) and have not taken a refund of their member account will fall under the provisions of the ORPHE Plan 1.

New instructional faculty and administrative professional faculty employees have 60 days from the date of hire to enroll in their chosen plan. Elections are made through MyVRS.

The Tax Sheltered Annuity Program is a supplemental retirement plan. The university is associated with several 403(b) providers. If you choose to enroll in a plan, you may contribute a total of $19,500 of your annual salary (if you are less than 50 years old), or $26,000 (if you are 50 years older or older) to one or more of these 403(b) plans for calendar year 2021. Your contribution is not federal or state taxed until withdrawals are made. You may enroll at any time and once enrolled, may change your deferral election at any time.

Approved 403(b) Providers

TIAA

John Kuchta, Financial Consultant
5425 Page Road, Suite 220
Durham, NC 27703

(434) 964–2624


Lincoln Financial Group

Sharon Ryan
729 Thimble Shoals, Suite 2D
Newport News, VA 23606

(757) 873–3331


Metlife

Brooke Larson, CASL
Financial Advisor, Financial Services Representatve
Chesapeake, VA

(757) 312–0620


Valic

Cheri Coleman, Financial Advisor
AIG Retirement Services
400 N Center Drive, Suite 205
Norfolk, VA 23502

(757) 646–2314

The commonwealth of Virginia offers an additional opportunity for you to contribute to a supplemental retirement plan. This Deferred Compensation Plan allows you the opportunity to contribute a total of $19,500 of your annual salary (if you are less than 50 years old), or $26,000 (if you are 50 years older or older) to the Deferred Compensation Plan for calendar year 2021. Your contribution is not federal or state taxed until withdrawals are made.

Enroll online for the 457 Deferred Compensation Plan.

Commonwealth of Virginia Defined Contribution Plan

Homer Stinson, Education Specialist
951 East Byrd Street, Suite 530
Richmond, VA 23219

(833) 646–0231

If you contribute to either a tax-sheltered annuity or the deferred compensation plan, Christopher Newport University will match 50 percent of your contribution up to a maximum of $20 per pay period. The match will apply to either the provider you have chosen from the 403(b) approved providers or the State Deferred Compensation Program.

Note: You must max out your defined contribution amounts in the VRS Hybrid plan in order to be eligible for the state cash match.

To enroll in the cash match program:

  • 457 Deferred Compensation Participants must enroll in the Cash Match online.
  • Tax Sheltered annuity participants must submit a Fringe Management Cash Match Agreement Form.

Workers Compensation

Workplace safety is a high priority at Christopher Newport, and we work diligently to ensure that that we are compliant with laws that ensure workplace safety. Each employee has a role and responsibility in keeping the workplace safe, and in reporting accidents promptly. This enables us to be proactive in preventing the re-occurrence of accidents by identifying and correcting potentially hazardous conditions.

As laws and regulations change, we must revisit and assess policies and procedures in order to ensure they effectively address the requirements necessary to comply. As of January 1, 2015, the federal Occupational Safety and Health Administration (OSHA) has updated its notification and reporting requirements. CNU is required to notify OSHA within eight hours of work-related fatality, and 24 hours of a work-related inpatient hospitalization, amputation and loss of an eye.

To ensure compliance, supervisors are required to immediately follow up after a reported incident, to investigate and document the circumstances using the Accident Report Form, and to immediately notify one of the worker’s compensation coordinators (WCCs) in the Office of Human Resources.

For minor incidents, the employee will complete Part I of the Accident Report Form*. Part II of the form is completed by the supervisor. Documentation should include who and what was involved, and where and how the incident occurred. Witness statements and pictures of the scene must also be collected. The Accident Report Form and all supporting documentation must be submitted to one of the WCCs in the Office of Human Resources. For serious incidents, seek emergency medical treatment first.

Training on accident investigation can be found in CNU’s Learning Center, titled DHRM-WC- Accident Investigation for Supervisors.

For more information or if you have questions, please contact the Office of Human Resources at 594–7145.

*Injured employees must report to HR as soon as possible to initiate a worker’s compensation claim and receive forms to seek medical attention from an authorized treating physician. Worker’s Compensation is a benefit to employees who experience a work-related injury or illness. Claims that are determined to be non-work related will be the financial responsibility of the employee.

All full-time, part-time, hourly and student employees are covered under Workers’ Compensation.

Claims are handled by MC Innovations.

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