Housing and Residence Life

Housing Selection Process

Information Sessions

March 2 - 4, 2021

The Housing Administration will host Google hangout meetings to demonstrate the process for completing your housing application and to answer questions.

Building Tours and Open House

Each year, Residence Life has hosted building tours and open houses to allow students to check out the options available to them during Housing Selection. This year, because of guest restrictions, building tours and open houses are not able to take place. Residence Life staff are working to create short virtual tours of buildings and units available to rising second, third, and fourth year residents. These virtual tours will be available after March 8, 2021.

RHA Roommate Mixer

Thursday, February 25, 6:30-8:30 p.m.

Find your new roomies with us at RHA’s Zoommate Mixer. You can join us as an individual or as a group looking to complete your suite! Open to all freshman, sophomores and Juniors. Sign up using our Google form and find the perfect Zoommate match for you!

The housing selection process is designed to allow eligible residential students the opportunity to select their housing assignment for the upcoming academic year. The process is done through an online application (“StarRez”), which makes available all non-occupied rooms based on residential status. Eligible students will be issued a time ticket and will be able to access StarRez from any computer via the internet, at their designated date and time or anytime thereafter, until the application is closed.

To be eligible to participate in the 2021-22 housing selection process, students must:

  • Be a current residential student or a student who has been given temporary authorization to reside off campus for spring 2021 but who has not fulfilled their residency requirement
  • Read, agree to the terms and electronically sign the 2021-2022 Housing and Dining Services Contract.
  • Submit the online 2021-2022 Housing and Dining Services Contract Acceptance Form, found on StarRez by 5 p.m. on Friday, March 12.
    • Students who submit a contract after the deadline will not be eligible to participate in the housing selection process and will be administratively placed by University Housing.
  • Ensure a housing deposit minimum balance of $100.
  • Register as a full-time undergraduate student (12 credits or more) for the fall 2021 semester.
  • Be in good standing with the Business Office, including payment of or payment plans for tuition, fees, and any fine(s). Any delinquent accounts may cause a resident to be ineligible to participate in the housing process.

  • The contract is for one (1) complete academic year.
  • We expect students will participate with honesty and integrity during the housing process.
  • University Housing Administration reserves the right to interpret any and all rules as it relates to the housing process.
  • These rules pertain to the 2021-2022 housing selection process only.
  • Students who currently live off-campus are not eligible to participate in the housing process unless they were given a temporary exemption from the residency requirement for spring 2021.
  • Students who wish to be placed on the housing wait list must email University Housing Administration at housingadmin@cnu.edu.

Residency Requirement: As part of the mission of Christopher Newport to provide a comprehensive, liberal arts education, all incoming first-year students are required to reside on campus for three years. This policy does not apply to transfer students. Students may request exemption from this requirement by submitting the form found in the resources section of the residence life website as well as all pertinent and required documentation. Students will not be exempt for a portion of a term of contract.

Classification:
For the purposes of the housing selection process, all participants are classified based upon the number of years living on campus. Classification is not based on number of academic credit hours achieved, age or any other factor.

  • First year residents will be listed as freshmen.
  • Second year residents will be listed as sophomore.
  • Third year residents will be listed as junior.
  • Fourth year residents will be listed as senior.
  • Transfer student residents will be listed as transfer and should contact the Housing Administration Office to get their classification updated in StarRez to ensure they receive the right time ticket.

First-year resident (referred to as rising second-year residents):

  • Student admitted as first time freshman in fall 2020 or spring 2021
    • Currently living on campus
    • Required to live on campus.
  • Transfer student admitted fall 2020 or spring 2021
    • Who will not reach 21 years of age or older as of September 1, 2021
    • Currently living on campus
    • Not required to live on campus.

Second-year resident (referred to as rising third-year residents):

  • Student admitted as first-time freshman in fall 2019 or spring 2020
    • Currently living on campus
    • Required to live on campus
  • Transfer student admitted fall 2019 or spring 2020
    • Will be 21 years of age or older as of September 1, 2021
    • Currently living on campus
    • Not required to live on campus
  • Returning or readmitted student admitted fall 2019 or spring 2020
    • Currently living on campus

Third-year resident (referred to as rising fourth-year residents):

  • Student admitted as first-time freshman fall 2018 or spring 2019
    • Currently living on campus
  • At the conclusion of the third year of residency
    • No longer required to live on campus

Note: Students enrolled in the President’s Leadership Program and Honors Program are required to live on campus to retain scholarship awards.

Space: refers to one bed. Students will select an individual space in which they must reside.

Unit: refers to an entire room, suite or apartment. Students will select a space within a unit and are required to live within that space.

2021-2022 Housing and Dining Services Contract: a legally binding agreement that defines the terms and conditions of occupancy while living in the university’s residence halls, as well as the mandatory participation in one of the Dining Services meal plans, where applicable.

2021-2022 Housing and Dining Services Contract Acceptance Form: an electronic form available through StarRez. All full-time, current residential undergraduates are required to submit a Contract Acceptance Form by the deadline to be eligible to participate in the housing process. By virtue of the student’s electronic signature on the Contract Acceptance Form, the student accepts and agrees to the terms and conditions as outlined in the contract for the duration of the contract.

Housing Deposit: A $250 housing deposit is paid with the first submission of a Contract Acceptance Form or is allocated from the enrollment fee paid at the time of admission. During a student’s residency, funds may have been deducted from the initial deposit to cover any room charges, such as damage fees, cleaning fees, key fees etc. To be eligible to participate in the housing process, students must have a $100 minimum balance in their deposit account. If a student's deposit has dropped below the $100 minimum, they will be prompted to replenish the balance. Students must make a payment online, pay in-person at the Cashier’s Office or mail a check to be received by the Cashier’s Office no later than the deadline listed.

Meal Plan: requirements vary depending upon a student’s classification and residential unit. Returning residential students in a suite-style room must select from a 10, 14 or 19 meals per week plan. Students residing in an apartment with a kitchen within the unit may select from any of the meal plans (five, 10, 14 or 19 meals per week plan) or may opt out of a meal plan. Access to a community kitchen does not qualify students for the five meals per week plan or exemption from the meal plan requirement.

If it is determined that the student has selected an ineligible meal plan for their residential assignment, University Housing will change the meal plan to a 10 meals per week plan and notify the student of the change via their student email account. Students who wish to change their initial meal plan selection may do so by completing a new Meal Plan Agreement Form and submitting it to University Housing no later than 5 p.m. on the first day of classes of fall semester.

Transfer and Other Student Classifications: students who entered the university in either fall 2020 or spring 2021 as a transfer student, readmitted student or "new-to-housing" student are classified based on their age. If the student will be 21 years old by September 1, 2021, they will be classified as rising third- or fourth-year resident. If the student will not be 21 years old by September 1, 2021, the student will be classified as a rising second-year student.

Timeline

2021-22 Housing and Dining Services Contract Acceptance Form will be available online via StarRez.

Google Meets meeting to present the selection process and answer any questions.

  • 2021-2022 Housing and Dining Services Contract Acceptance Form due via StarRez. No paper copies will be accepted.
  • A student’s housing deposit will carry over from last year. However, if a student’s deposit balance has dropped below the $100 minimum, he/she will need to replenish the funds up to the $100 minimum. Students will be prompted to do so when completing the 2021-2022 Housing and Dining Services Contract Acceptance Form.
  • Requests and renewals for housing accommodations, based on a disability, including supporting documentation is due to the Office of Student Affairs, 3rd floor DSU, Suite 3127.
  • Request for exemption from the three-year residency requirement and all supporting documentation is due to University Housing (3rd floor CNH).
  • Room Retention Form 2021-2022 due to University Housing Administration, Christopher Newport Hall Suite 300.
  • Theme unit applications due to Residence Life
  • Greek room assignments due to Student Activities

Housing selection process appointment times will be emailed to students.

Google Meets session for rising third- and fourth-year residents to walk through the selection process and answer any last minute questions.

Room availability will be listed on the University Housing website.

Rising third- and fourth-year residents can log into the online housing selection application (StarRez) at their appointment time to select a room.

Google Meets session for rising second-year residents to walk through the selection process and answer any last minute questions.

Room availability will be listed on the University Housing website.

Rising second-year residents can log into the online housing selection application (StarRez) at their appointment time to select a room.

Overcrowd Form due for students selecting to add an additional resident to the standard occupancy of the room assigned during the housing selection process. This option is available in all halls except Warwick River and Rappahannock River Halls. See full guidelines for details.

Housing Selection Contract Cancellation Form due for students who wish to cancel their 2021-2022 Housing and Dining Services Contract. This form must be submitted to the University Housing Administration. The entire housing deposit will be forfeited. After this date, for all students assigned to a room for 2021-2022, the 2021-2022 Housing and Dining Services Contract is enforceable and room and board charges will apply.

Guidelines and Procedures

Students eligible to participate in the housing process will receive an individual appointment time. Appointment times are randomly generated and indicate the date and time during which the student can log into StarRez and make his/her room selection. Appointment times will be generated in StarRez and sent in a message to the students' CNU email address from StarRez.

Students should determine with whom they would like to live and form a group. Students should compare individual appointment times and determine who in the group has the earliest time.  This is the time the group will log in to StarRez and make a room selection.

Groups must consist of students with the same legal sex.

Rising third- and fourth-year residents cannot form groups with rising second-year residents.

Any group member can select a room on behalf of all members of the group; however, all members must have requested and confirmed one another in StarRez.

Students are encouraged to have alternative group plans at the time of room selection. In the event their preferred room size is unavailable at the time of selection, an alternative option will be needed. Students will not be permitted to forego their housing obligation because their preferred room configuration was unavailable.

During the housing process, all apartments and suites must be filled to 100 percent capacity. For example, a group of three students must select a three-person unit and will not be given the option to select a four-person unit. Students will select an individual space (room) within a suite- or apartment-style unit and must occupy the selected space.

Rising third- and fourth-year residents will select from apartment-style units in James River Hall, CNU Apartments, CNU Village, Rappahannock River Hall and Presidents Hall. The optimal group size is four students, although two-, three- and five-bedroom units are available in small numbers.

Rising second-year residents will select from suite-style units available in:

  • Potomac River Hall South and James River Hall (optimal group size of four)
  • Warwick River Hall (optimal group size of four, with some five- and six-bedroom options)

University Housing Administration will post room availability no later than March 24, 2021 on its webpage.

Students may choose to “overcrowd” an apartment or suite by adding an additional student to a group. Any student who has submitted a deposit and a contract by the deadline is eligible to overcrowd. Two students who overcrowd in a room will receive a discounted room rate. An example of an overcrowd is a group of five students who want to live in a four-person suite. At the designated appointment time, the group will enter four individual names. No more than one student will be allowed to overcrowd any given apartment or suite. A signed Overcrowd Form must be delivered to University Housing Administration by Friday, April 16, 2021. All roommates must sign this form. Overcrowding is permitted in all buildings except Rappahannock River Hall and Warwick River Hall.

During the housing process, as other units are being selected by students, there is the possibility that there may not be any more units available to accommodate your group size. If this occurs, students must decide how to proceed.

If the group is unable to select a room because there are no available units for the group size, the group members will have to:

  • Break into smaller groups
  • Add another student to create a larger group
  • Overcrowd a smaller unit
  • Request to be placed as individual students in accordance with the procedure below

It is strongly recommended that alternate plans from these options be discussed and decisions made prior to the appointment time.

Information regarding residence halls and floor plans are available on the University Housing Administration webpage.

Students who are not part of a group may request to be placed as an individual in any available space as determined by University Housing Administration. At the conclusion of the housing process, open room spaces will be filled in the order of the student's time ticket.

Room retention allows current residential students living in Rappahannock River Hall and Monroe, President's and Washington apartments the option to keep their current room assignment for the 2021-22 academic year.

In order to be eligible for the room retention option, the following requirements must be met:

  • All current residents requesting to retain are rising fourth-year residents.
  • All residents are eligible to participate in the 2021-22 housing selection process and will be returning for the entire 2021-22 academic year.
  • December 2021 graduates are not eligible to retain their current assignment.
  • All residents have submitted online a 2021-2022 Housing and Dining Services Contract Acceptance Form prior to 5 p.m., Friday, March 12, 2021.
  • The unit is being retained by 100 percent of its current residents.
  • All residents have until 5 p.m. on April 16, 2021 to withdraw from this agreement and cancel their housing contract. Students will forfeit their housing deposit and will be released from further obligations. After that date, unless approved for a tuition refund, the student will be held financially responsible for the entire housing contract whether or not they return and occupy the assigned room.
  • All students must keep their current room assignments and cannot switch bedrooms within the unit unless authorized by University Housing Administration. Room change fees may apply.
  • If any of the retaining students cancel the contract, University Housing Administration will fill the vacancy within the unit with an individual student.

Note: room retention options and lease terms are reviewed annually by University Housing Administration. Policies are determined based on the anticipated housing needs of the university. Therefore, the room retention options and lease terms may be subject to change and may not be different in any future housing selection process.

Special interest housing in James River Hall is available for recognized student organizations (RSOs) and groups of students who share common interests and whose stated goals and objectives can be enhanced through a shared living environment.

Three theme units are located in James River Hall and can be single or mixed gender. Each unit is designed to accommodate 14 residents and one resident assistant (assigned by the Office of Residence Life). Theme units remain part of the larger residence hall community and are bound by the same policies and regulations.

Priority consideration will be given to RSOs and groups of students in good standing who demonstrate a history of success and positive contributions to the Christopher Newport University community. Student academic success and past behavior may be taken into consideration when making roster selections for the special interest housing and theme units. Letters from CNU faculty/staff/advisers in support of the RSO or group are encouraged but not required.

Any individual wishing to occupy a theme unit must submit a 2021-2022 Housing and Dining Services Contract Acceptance Form through StarRez and a Theme Unit Application to the Office of Residence Life, DSU third floor, no later than 5 p.m. Friday, March 12, 2021.

For more information, contact the Office of Residence Life in the DSU 3125 or the University Housing Administration Office in Christopher Newport Hall 300.

Students who are participating in a CNU-approved study abroad program are still held to the same three-year residency requirement and are offered housing upon their return to the university. Students studying abroad for the spring 2021 semester are eligible to participate in the housing selection process if they have met all of the eligibility requirements:

  • Approved by the Office of Study Abroad and International Programs
  • Submitted a Contract Acceptance Form online by March 12, 2021
  • A minimum housing deposit balance of $100

Students who will participate in a fall 2021 study abroad program do not participate in the housing process. Upon returning in the spring 2022, fall 2021 study abroad students will be held to the three-year residency requirement. University Housing Administration cannot guarantee where students will be placed, nor can we hold a vacancy for a student studying abroad. Fall 2021 study abroad students must submit a 2021-2022 Housing and Dining Services Contract Acceptance Form and have a minimum housing deposit of $100 on file no later than December 1, 2021 for assignment.

Students planning to participate in a spring 2022 study abroad program can participate in the housing process but will be required to vacate their space at the designated check-out date for the fall 2021 semester. Students are required to submit a Withdrawal from Residential Housing Form to University Housing Administration no later than December 1, 2021 to cancel their contract for the spring 2022 semester.

Reminder: Students studying abroad who wish to be part of a group must request and confirm all members of their group in StarRez.

Students who will graduate in December 2021 can participate in the housing process, as long as they have met the eligibility requirements. They are required to submit a Withdrawal From Residential Housing Form to University Housing Administration by December 1, 2021 in order to cancel their contract for the spring 2022 semester.

Residents who are required to live on campus (rising second- and third-year students) must participate in the housing process even if they think they may not return to CNU for the following semester. This requirement is to ensure the student has a room for next year in the event they do not leave CNU.

Students required to live on-campus but who do not select a room during the housing process will be administratively placed in a space and will not be given the option to request a roommate or select a residence hall. These students will be assigned based on their residential year and will be notified of their placement by University Housing Administration.

Students who are not required to live on campus (rising fourth-year students) and who submit a 2021-2022 Contract Acceptance Form but do not select a room during the housing process will be placed on a housing waitlist and will be contacted as space becomes available.

Students who are not required to live on campus (rising fourth-year or exempt from the residency requirement) may cancel their 2021-2022 contract by submitting a Housing and Dining Services Contract Cancellation Request Form on or before Friday, April 16, 2021. Cancellation by this date will result in forfeiture of the student’s entire housing deposit. After April 16, 2021, students will be held responsible for the terms and conditions of the 2021-2022 Housing and Dining Services Contract for the entire academic year unless they withdraw from the university.

Periods of Occupancy

Nine-Month Units

Saturday, August 21, 2021 to Friday, April 29, 2022:

  • Santoro
  • York River Hall
  • Potomac River Hall
  • James River Hall
  • Warwick River Hall

These units will close to all students at the end of the period of occupancy and will not reopen until the following year.

10-Month Units

Saturday, August 21, 2021 to Sunday, June 26, 2022:

  • CNU Village: Taylor, Tyler and Wilson
  • CNU Apartments: Jefferson, Harrison and Madison
  • CNU Landing

These units will close to all students at the end of the period of occupancy and will not reopen until the following year.

12-Month Units

Saturday, July 24, 2021 to Sunday, July 10, 2022:

  • Rappahannock River Hall
  • Presidents Hall
  • CNU Apartments: Monroe and Washington 
  • Greek Village

Please note these are subject to change based on university need and academic calendar.

Nine-month Units:

Saturday, August 20, 2022 to Wednesday, May 3, 2023

  • James River Hall
  • Potomac River Hall
  • Santoro Hall
  • Warwick River Hall
  • York Rover Hall

10-month Units:

Saturday, August 20, 2022 to Sunday, June 25, 2023

  • CNU Village: Taylor, Tyler and Wilson
  • CNU Apartments: Jefferson, Monroe and Washington
  • CNU Landing

12-month Units:

Saturday, July 23, 2022 to Sunday, July 9, 2023

  • Rappahannock River Hall
  • CNU Apartments: Harrison and Madison
  • Presidents Hall
  • Greek Village
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